Before each deadline, Ziffa asks every client for exactly what it needs and reminds them on your schedule. Everything that arrives is checked, renamed and filed in the right client's folder, in the storage you already use.
From scheduled request to filed and synced — documents are collected, checked, renamed and pushed into your tools. Nobody on your team touches a thing.
Each deadline triggers a request for exactly the documents that client needs to send. Reminders follow on the days your firm chooses, until everything is in.
Example schedule · your firm chooses the timing.
Ziffa requested these documents automatically — deadlines are created for each client from Maltese statutory requirements, and clients are chased until everything is in.
3 documents filed · 1 sent back automatically for a retake
Ziffa Every extracted field can be pushed straight into the tools you already run on — no re-keying.
“Did we remind Mark Borg to send his invoices, receipts and bank statements?”
“Sarah, did you scan Camilleri Trading's invoices, or are they still on your desk?”
Ziffa takes the chasing and filing, so your team can do the work clients pay for.
One email address. Phone photos and scans work too.
Invoices, statements, IDs and more.
Dates, names, expiry and more.
Your naming rule, every time.
Camilleri Trading Ltd / VAT / 2025 / Q3
In your own Google Drive, SharePoint or Dropbox.
Same name format, right client folder, every time.
Files go straight into the Google Drive, SharePoint or Dropbox folders you already use.
Add a client's services and Ziffa sets up their recurring jobs, each with an owner and a view of what's still missing.
Follow one client through Ziffa — engagement, due diligence, scheduled jobs, document collection, filing, work and billing.
Illustrative workflows based on Ziffa's interface. Fictional client details.
One contact. One entity. The right services from the start.
Ziffa Clients / Add Client S Your proposal or engagement letter, from the firm's template to a completed document.
Ziffa Clients / Engagement S Dear Mark Borg,
We are pleased to provide bookkeeping and VAT services to Camilleri Trading Ltd.
AWS infrastructure: SOC 2 Type II · ISO 27001
Keep the due-diligence tools you already use.
Ziffa Clients / Entity S From the client's inbox to the job your team works on.
Collect the accounting records for October 2026.
No subtasks yet. Add one
Sarah requested invoices, receipts and bank statements21 Oct · Document Requested
Bank statement still outstanding. Next reminder: 30 Oct.
Ziffa reads each document, checks it and gets the details ready for your accounting software.
Ziffa Documents / Invoice S Your team approves each draft before it's posted.
The right client's folder, in the storage you already use.
Ziffa Connected storage / Google Drive S Client documents, your team's working files and the time spent all sit on the same job.
Check the invoice totals and obtain any missing supporting records.
Checked the invoice totals
SarahAgreed fees and configured billing rules prepare the draft. Your team decides when to issue it.
Ziffa Billing / Review S Free systems audit
We spend an hour learning how your firm works today, from how client documents come in to how deadlines are tracked. Then we tell you what can be automated, where you're losing the most time, where you can save costs and where to start.
Co-founder and CEO
Andrew has a degree in accounts and economics from the University of Malta and a master's in economics from Durham. He was Chief Economist at Malta's Ministry of Finance and Head of Investments at the National Development and Social Fund, and has lectured at the University of Malta. He has also founded and runs businesses of his own.
Co-founder and CTO
Full-stack engineer with over a decade of experience across fintech, gaming and edge AI. He designs architecture around the business problem — robust, cost-effective, and free of unnecessary complexity — and leads Ziffa technical strategy so the products scale with every client.
Starter is free for up to 10 clients. With Core and Pro, we set Ziffa up around how your firm works.
Priced by your number of active clients
Annual prices for up to 10 active clients are shown. Talk to us about your firm or joining Starter.
Starter is for firms with up to 150 active clients.
For start-up firms and sole practitioners
For up to 10 active clients.
No setup fee. You connect your storage and import your clients.
When your spot opens, you have 24 hours to connect your storage, or it passes to the next firm on the list.
For practices that want to take on more clients without hiring more staff
Paid annually: €1,440 a year.
Setup: €3,500
Book a walkthroughEverything in Starter, plus
For practices that want to automate their whole operation to stay competitive
Paid annually: €2,160 a year.
Setup: €12,000
Talk to us about ProEverything in Core, plus
Your client login and integration are built for your firm during implementation.
Billing add-on Fee invoices drafted in your accounting software, recurring or linked to a deadline.
€50 a month on Core or Pro| Feature | Starter | Core | Pro |
|---|---|---|---|
| Monthly price, annual rate | Free up to 10 clients, then €49 or €99, up to 150 clients | From €120, by client band | From €180, by client band |
| Setup | €0. You set it up yourself | €3,500 | €12,000 |
| Users | 3 | Unlimited | Unlimited |
| Recurring deadlines | 5 | 25 | Unlimited |
| Requests and reminders to clients | Included | Included | Included |
| Documents read, checked, renamed and filed | Our standard folders | Your folders and naming | Your folders and naming |
| Documents per client every quarter | 25 | 150 | 300 |
| Templates | 1 proposal, with your logo | 15, including statutory forms | Unlimited |
| E-signature | 5 a month included | 5 a month included | 5 a month included |
| Invoices and receipts sent to your accounting software as drafts | No | Included | Included |
| Time logging | No | Included | Included |
| Due diligence tracking and expiry alerts | No | Included | Included |
| Client import | You | We do it | We do it |
| Training sessions | No | 1 | 2 |
| Your own client onboarding process | No | No | Included |
| Client login on your own website | No | No | Included |
| One integration built for you, such as your KYC system | No | No | Included |
| Xero connection fee (charged by Xero) | No | €25/month per 25 clients | €25/month per 25 clients |
| Fee invoices drafted in your accounting software | No | Add-on, €50 a month | Add-on, €50 a month |
You only pay for active clients: those with a request, document or deadline in the last 90 days. Moving up a plan? You pay the difference in setup. Extra documents cost 5c each, and extra e-signatures 25c each. Refer another firm and you both get 2 months free. Prices exclude VAT.
The questions accounting firms, auditors and CSPs ask us first.
Still deciding? Book the free audit, or see Ziffa in action.
Ziffa is a document automation and compliance platform built specifically for Maltese accounting firms, audit firms and Corporate Service Providers. It collects, validates, classifies, renames and files your clients' documents into your own SharePoint or Google Drive, and tracks the statutory deadlines that come with each service. It runs on top of the storage you already use, so there's no new system for your team to learn.
No. Ziffa connects to the SharePoint or Google Drive you already use and organises documents in the background. To your team, files simply show up in the right folder, correctly named.
No. Each client gets a single upload link, or an email address they can forward documents to. They drag, drop and they're done — no accounts, no passwords.
Scan the bundle and upload it in one go. Ziffa classifies, renames and files each document to the right client and period, and flags anything that's missing. Photos, scans and PDFs all work.
No. Ziffa isn't an accounting package. It handles the document layer that feeds them — capturing, validating and filing the source documents — and can export clean data straight into your accounting software.
No. Ziffa collects, validates and organises your KYC/CDD documents and pre-fills your due-diligence forms, but the risk decision stays with you. If you run a dedicated KYC platform, Ziffa can feed clean, validated information into it.
The original documents remain in your own storage. Think of Ziffa as a courier that files documents into your SharePoint or Google Drive, not a warehouse that holds them. Your existing security and access controls stay fully in force.
Yes. Your documents stay in your own EU-based storage, and Ziffa holds only limited extracted data — 30 days by default, and configurable — so your existing GDPR posture is preserved rather than handed to a third party.
Built for Malta from the ground up. Ziffa understands 140+ Maltese document types and is built around the regulators that govern your work — MBR, FIAU, MTCA, MFSA, Identità and Jobsplus — including Maltese document formats and statutory deadlines.
Core includes client import and one training session. Pro includes your own client onboarding process, a client login on your website, one integration built for your firm and two training sessions. We confirm the implementation schedule with you.
Starter is free for up to 10 active clients, with paid bands up to 150 clients. Core starts at €120/month and Pro at €180/month, paid annually. Setup is €0 for Starter, €3,500 for Core and €12,000 for Pro. Monthly billing is 1.2 times the annual monthly rate. The billing add-on is €50/month on Core or Pro. Xero's connection fee is €25/month per 25 clients. Prices exclude VAT.
Yes — a 12-month minimum from go-live.
You can — that's exactly what Ziffa replaces, and it works until it doesn't. The hidden cost is the hours each week your team spends chasing, renaming and filing by hand, plus the risk of a deadline slipping. Ziffa runs that whole layer automatically, inside the same Drive you already use.
Dext extracts data well for a handful of document types. Ziffa covers the broader Maltese regulatory load — MBR forms, KYC/CDD documents, statutory deadlines, expiry tracking and validation — across 140+ document types, and automates the entire client lifecycle, not just document processing.
Ziffa ambassadors
Advise accounting firms or set up their systems? Introduce or implement Ziffa and earn a fee from every firm you bring.